Arabic, Editorial and desktop publishing assistant

Responsibilities:

• Under the leadership of the Chief, serves as team leader and supervises daily activities with respect to desktop publishing and archiving of documents on the relevant Department for General Assembly and Conference Management (DGACM) systems, establishes priorities, issues special instructions as needed for the production of print-ready documents for publishing and storage of final texts, and evaluates the performance of staff supervised.
• Performs desktop publishing, page layout and/or graphic design functions, including incorporating corrections and formatting documents, as well as creating tables, graphics and organization charts, in desktop publishing formats, in accordance with existing guidelines, especially for complex documents, including publications.
• Performs proofreading functions by checking successive versions of edited and translated documents against previous versions, as appropriate, in accordance with existing guidelines.
• Monitors programming of work, including by ensuring equitable distribution of work, including by monitoring the progress of work, and assists in ensuring the smooth electronic transmission and effective processing of documentation. Compiles and scopes final documents against the submitted document.
• Aligns bi-texts in order to support the production of high-quality translation memories and related workflow improvements.
• Assists the Chief in leading the adoption of modified working methods and procedures in the framework of ongoing modernization processes, including by acting as liaison between the staff and the management team Performs ad hoc modified desktop publishing functions developed through workflow reviews.
• Trains staff to perform all desktop publishing, page layout and/or graphic design functions.
• Collects and verifies data and assists the management team with the preparation of data presentations and reports for information-sharing, responding to queries, knowledge management, planning and decision-making.
• Registers incoming/outgoing documents and processes and records all assignments in gDoc on a daily basis, when needed.
• Conducts final verification for machine-readable documents.
• Handles queries, maintains attendance and keeps records, as needed. Creates, updates and maintains templates and models. Tests macros and reports all issues.
• Provides technical support to all staff in the work unit. Performs quality evaluations and provides feedback to contribute to the creation of a culture of accountability and two-way feedback.
• Performs pre-translation functions, as needed. Works effectively in in-person, remote or hybrid teams, as needed. Undertakes cross-assignments to perform, under guidance, other language functions, if required.
• Stays available for assignments and shifts, depending on the exigencies of service, including outside normal working hours.
• Performs independently and oversees the full range of office management and administrative support functions when required.
• Completes Performance evaluations as Reporting Officer, when required. Handles queries, maintains attendance, and keeps records, as needed.
• Assists hiring managers to ensure sufficient capacity to meet the requirements of the team, if needed.
• Assists and stands in for colleagues, when needed.
• Stores final text on the relevant systems by the mandated deadline.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related functions as assigned.