Head, Conference Management Unit

Specific duties:

• Plan, lead and oversee the entire organization, logistics, conference and meeting room services related to ILO overall official meetings including the International Labour Conference, Governing Body, Regional Meetings, and other meetings and events. 
• Coordinate and oversee integrated services for the delivery of meetings: logistical and technical services e.g. space allocation,  accreditation.  
• Supervise the team responsible for the full range of activities involved in the unit
• Develop operational procedures and guidelines and provide solutions for the delivery of timely and effective conference planning, execution and follow-up.
• Coordinate the material preparation for the operation of meetings, taking into consideration the needs of the organizers.
• Produce and analyse a range of statistics relating to the effectiveness of meeting services and the tools and technologies utilized; formulate recommendations for the management to improve the efficiency and effectiveness of the delivery of conferences.
• Coordinate and communicate in a timely manner with internal stakeholders as well as external service providers, other UN agencies. 
• Keep abreast of new developments and best practices in the realm of meeting logistics and services.  
• Develop and maintain good working relations with officials at all levels; participate and represent the Unit in meetings (internally and externally) dealing with items within the scope of his/her responsibilities such as inter-agency meetings.
• Perform other relevant duties as assigned.